Volunteer Procedures & Clearances

Thank you for your interest in becoming a volunteer with Centennial School District. Volunteers are an integral part of the classroom and we encourage parents and community members to get involved. Before starting your application, please review the below information and the guidelines outlined in CSD Policy 916 for Visitors and Volunteers by clicking HERE.

Visitor Information:

A Visitor is defined as: A parent/guardian, adult resident, educator, or other individual who is not a school employee or independent contractor, and who visits a school or attends or participates in an event or activity at a school, but whose role is less substantial than would be sufficient to meet the definition of volunteer. [1]
*NOTE- Visitors must check in at school site with a valid driver’s license or state issued ID

Volunteer Information

A Volunteer is defined as:An adult, whose role is more than that of a visitor, who voluntarily offers a service to the District without receiving compensation from the District. A volunteer is not a school employee. [10]

The two (2) classifications of volunteers are:

  1. Position Volunteer - an adult applying for or holding an unpaid position with a school or a program, activity or service, as a person responsible for the child’s welfare or having direct volunteer contact with children. Examples include, but are not limited to, field trip chaperones, tutors, coaches, activity advisor, recess or library aides, etc.
     

  2. Guest Volunteer (Helper) - an adult who voluntarily provides a service to the District, without compensation, who: (1) works directly under the supervision and direction of a school administrator, a teacher or other member of the school staff; and (2) does not have direct volunteer contact. Examples include, but are not limited to, volunteering to assist in classroom celebrations, school assemblies, or school concerts; reading to students; collecting tickets at sporting events; working concession stands; participating in “Career Day,” etc.

What paperwork do I need to complete in order to volunteer?

Clearances (Important Note About Clearances: All the required clearances listed below must be dated within 12 months/1 year of submission.)

  • Four documents are required.

    Volunteer Disclosure Form - All volunteers must have a Volunteer Disclosure form on file with the Human Resources Department.

    Act 151 PA Child Abuse History - Free for initial application or every 57 months for volunteers (Online registration)

    1.        Click on "Create Individual Account."

    2.        You must create a "Keystone ID" and follow the step-by-step directions for receiving a temporary password by email, and then creating a new password.

    Be sure to keep your Keystone ID as you will need this to log back into your account to create a new password.

    3.        When results are available, you will receive an email. Log back into your account and view the official results.

    4.        Save the results page to your computer and print a copy for your records.

     

    Act 34 PA State Police Criminal History Report

    1.        Click "New Volunteer Record Check (Free for volunteer)"

    2.        Follow step-by-step directions on the site.

    3.        Results will be available within a few minutes.

    4.        When results are ready, click the Control number, which will bring up a registration receipt - this is not the official State Police Clearance. Please click the "CERTIFICATION FORM" link which appears below the record check details.

    5.        Save this certificate to your computer and print a copy for your records.

     

    Act 114 FBI Federal Criminal History Report (Online registration through IdentoGo)

    (The Service Code for Pennsylvania DHS Volunteer is 1KG6ZJ.)

    1.        Register online and schedule your fingerprinting appointment. Report to the designated fingerprinting site and provide the registration receipt with the UE ID number; (2) Results will be sent to the volunteer via email and by mail.

    TB Test - All volunteers who are in direct contact with students 10 or more hours per week must submit the results of a TB test in accordance with the Pennsylvania Department of Health.

How do I submit my paperwork?

Beginning with the 2022 school year, Centennial School District will be using Raptor Volunteer Management System to provide a more efficient and effective process to verify and track volunteer clearances. Before you click the link below to begin your volunteer application, please ensure that you have read the guidelines outlined in CSD Policy 916 and have all clearances stated above accessible so that you can upload them during the application process.

  • Once submitted, clearances will continue to be verified by the volunteer coordinator. Approval can take as long as one week.

  • The submitted clearances must be the correct required documents. If a submitted clearance is one that we do not accept, it will result in a delay to volunteer.

  • Once approved, volunteers will receive an email via Raptor system. Volunteers will also receive an email from Raptor when their clearances are about to expire. The emails will automatically be generated 30 days prior to expiration.

*NOTE - If you don't have computer access you can drop your clearances off at the Admin building (located at 48 Swan Way. Warminster, PA 18974) Monday-Friday 9:00am to 3:00p.m. Fax to 215 441-6101.

If you have any questions, please call the District Office/Cherry Mitchell at 215-441-6000 Ext 11035 or Email us

volunteer application

Thank you again for supporting our schools!